Outerspace (Urban Design) Ltd is committed to protecting your privacy
This policy sets out the basis on which many personal data we collect from you, or that you provide to us, will be processed by us. The following sets out how we define and identify data and its use.
GDPR (General Data Protection Regulation) provides additional protection for individuals and their data, providing greater transparency and control over where their data is saved and used. The following sets out the basis for processing personal data for our type of business and how long we will hold that information for.
Outerspace (Urban Design) is the data controller.
The purpose of processing your personal data:
Outerspace (Urban Design) Limited use your personal data to:
Data Protection Principles
In relation to your personal data, we will:
The categories of personal data concerned
Collection of data
Sharing Your data
Your data will be shared with colleagues within Outerspace (Urban Design) Limited where it is necessary for them to undertake their duties. This includes;
We do not share your data with bodies outside of the European Economic Area.
Protecting Your Data
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented the following processes to ensure:
The Outerspace (Urban Design) Servers have the following security features;
The Outerspace (Urban Design) Limited email system has the following security features;
How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary but this may be for a period of seven years beyond the end of the contract with you.
Cases of any legal claims/complaints, accounting etc. we must keep records for six years from the end of the last company financial year they relate to.
For contracts under seal details need to be kept for 12 years for legal purposes.
Providing us with your personal data
You are under no statutory or contractual requirement or obligation to provide us with your personal data, but failure to do so will have the following consequences:
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
Transfer of Data Abroad
We do not generally transfer personal data outside the EEA, unless on a project by project basis the client or main supplier is a company based outside the EEA, in which case project team contact details may be shared with them for communication purposes only.
Automated Decision Making
WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact the data processor who is the Practice Manager, Kate Kershaw on 0208 973 0070 email firstname.lastname@example.org
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.
Version Date: August 2019
Revision Date: August 2021